Privacy Policy

1. PREAMBLE, PURPOSE, AND REGULATORY INTENT

1.1 Visa Jobs Hub LTD ("Visa Jobs Hub", "the Company", "we", "us", or "our") recognises that the protection of personal data is a fundamental right and is committed to ensuring that all personal data processed in connection with the operation of its website, software platforms, subscription services, databases, tools, and related digital services (collectively, the "Services") is handled lawfully, fairly, transparently, securely, and in a manner consistent with applicable data protection legislation.

1.2 This Privacy Policy has been drafted to provide a comprehensive, exhaustive, and legally precise explanation of how personal data is collected, accessed, used, stored, retained, transferred, disclosed, and otherwise processed by the Company, and to inform data subjects of their rights, remedies, and choices under applicable law.

1.3 This Privacy Policy is intended to comply with:

• The United Kingdom General Data Protection Regulation (UK GDPR);
• The Data Protection Act 2018;
• Any other applicable data protection, privacy, or data security legislation in force in the United Kingdom from time to time.

1.4 Where users are located outside the United Kingdom, this Privacy Policy is intended to meet standards that are substantially equivalent to international data protection principles, including those derived from the EU GDPR, to the extent applicable.

2. DATA CONTROLLER, DATA PROTECTION OFFICER, AND CONTACT DETAILS

2.1 Data Controller

For the purposes of Article 4(7) of the UK GDPR, the data controller is:

• Legal Name: Visa Jobs Hub LTD
• Registered Office: 71–75 Shelton Street, London, WC2H 9JQ, United Kingdom
• General Company Email: support@visajobshub.com

The Company determines the purposes and means of processing personal data processed through the Services.

2.2 Data Protection Officer (DPO)

2.2.1 The Company has designated a Data Protection Officer ("DPO") as a point of contact for matters relating to personal data protection, compliance, and data subject rights.

2.2.2 The DPO may be contacted at: dpo@visajobshub.com

2.2.3 The DPO is responsible for overseeing data protection strategy, responding to data subject requests, liaising with supervisory authorities where required, and advising the Company on compliance obligations; however, the designation of a DPO does not alter the Company's role or responsibilities as data controller.

3. DEFINITIONS AND INTERPRETATION

3.1 In this Privacy Policy, unless the context otherwise requires:

• "Personal Data" means any information relating to an identified or identifiable natural person, as defined under Article 4(1) UK GDPR.
• "Processing" means any operation or set of operations performed on Personal Data, whether or not by automated means.
• "Data Subject" means the individual to whom Personal Data relates.
• "User" means any individual or legal entity accessing or using the Services, including job seekers, employers, universities, and other business users.

3.2 References to legislation include any amendments, replacements, or re-enactments thereof.

4. MATERIAL SCOPE OF APPLICATION

4.1 This Privacy Policy applies to all Personal Data processed by the Company in connection with:

• a) Job seekers who create accounts, subscribe to Services, or otherwise interact with the platform;
• b) Employers, universities, and other organisations that create accounts, post job opportunities, or otherwise use the Services;
• c) Visitors who access the website or platform without registering an account.

4.2 This Privacy Policy does not apply to personal data processed by third parties that operate independently from the Company, including employers, external recruitment platforms, or third-party websites linked from the Services.

5. LAWFUL BASES FOR PROCESSING (ARTICLE 6 UK GDPR)

5.1 The Company processes Personal Data only where one or more lawful bases under Article 6 of the UK GDPR applies.

5.2 Depending on the nature of the interaction and category of data, processing may be based on:

6. CATEGORIES OF PERSONAL DATA COLLECTED

6.1 Personal Data Provided Directly by Job Seekers

The Company may collect and process the following categories of Personal Data where provided voluntarily by job seekers:

• Full legal name and preferred name;
• Email address and telephone number;
• Residential or correspondence address;
• Nationality, citizenship, immigration status, visa type, or sponsorship-related information voluntarily disclosed;
• Educational background, qualifications, and certifications;
• Employment history and professional experience;
• Curriculum vitae (CVs), resumes, cover letters, and profile information;
• Account credentials and authentication data;
• Communications with the Company, including support requests.

6.2 Employer, University, and Business User Data

Where employers or institutions use the Services, the Company may process:

• Organisation name and registered details;
• Business contact information;
• Job postings, eligibility criteria, sponsorship information, and recruitment content;
• Communications exchanged via the platform.

6.3 Automatically Collected Technical and Usage Data

When Users access the Services, the Company may automatically collect:

• IP addresses and network identifiers;
• Device identifiers and hardware characteristics;
• Browser type, version, and configuration;
• Operating system and platform information;
• Time zone, language, and locale settings;
• Log files, access timestamps, navigation paths, and interaction data;
• Security-related data used for fraud detection and abuse prevention.

7. PURPOSES AND GRANULAR USE OF PERSONAL DATA

7.1 Personal Data is processed strictly for defined, explicit, and legitimate purposes, including:

• a) Creating, authenticating, administering, and managing user accounts;
• b) Providing access to job listings and sponsorship-related information;
• c) Enabling job seekers to identify, evaluate, and apply for opportunities;
• d) Facilitating communication initiated by users between job seekers and employers;
• e) Processing subscriptions, payments, renewals, and billing queries;
• f) Providing technical support and responding to enquiries;
• g) Monitoring platform usage to ensure security, stability, and performance;
• h) Preventing, detecting, and investigating fraud, abuse, or misuse;
• i) Complying with legal, regulatory, and contractual obligations.

8. PAYMENTS AND FINANCIAL PROCESSING

8.1 All subscription payments are processed by Stripe, acting as an independent third-party payment processor.

8.2 The Company does not collect, store, or process payment card numbers, bank account details, or other sensitive financial information.

8.3 Payment processing is subject to Stripe's own privacy and security practices, for which the Company accepts no responsibility.

9. COOKIES AND STRICTLY NECESSARY TECHNOLOGIES

9.1 The Services utilise strictly necessary cookies only, which are essential for core functionality, including session management, authentication, platform security, and fraud prevention.

9.2 No advertising, analytics, profiling, behavioural tracking, or marketing cookies are deployed.

10. DATA SHARING, DISCLOSURE, AND ACCESS CONTROLS

10.1 The Company does not sell, rent, license, or otherwise commercially exploit Personal Data.

10.2 Personal Data may be disclosed only in the following limited circumstances:

• a) Where a job seeker voluntarily applies for a role or shares information with an employer;
• b) To service providers acting as data processors under binding contractual obligations;
• c) Where required by law, court order, or regulatory authority;
• d) Where necessary to protect the rights, safety, or property of the Company, Users, or third parties.

11. INTERNATIONAL DATA TRANSFERS

11.1 Where Personal Data is transferred outside the United Kingdom, the Company ensures that appropriate safeguards are in place, including adequacy decisions or standard contractual clauses approved under applicable law.

12. DATA RETENTION AND DELETION

12.1 Personal Data is retained only for as long as necessary to fulfil the purposes for which it was collected, including compliance with legal, accounting, and regulatory obligations.

12.2 Upon account deletion, Personal Data is securely deleted or anonymised unless retention is required by law.

13. DATA SECURITY MEASURES

13.1 The Company implements appropriate technical and organisational measures designed to protect Personal Data against unauthorised access, loss, alteration, or disclosure.

13.2 While industry-standard safeguards are employed, no system can be guaranteed to be completely secure.

14. DATA SUBJECT RIGHTS

14.1 Data Subjects have rights under UK GDPR, including the rights of access, rectification, erasure, restriction, objection, portability, and the right to lodge a complaint with the Information Commissioner's Office (ICO).

14.2 Requests may be submitted to dpo@visajobshub.com.

15. AGE RESTRICTION

15.1 The Services are intended exclusively for individuals aged 18 years or older.

16. CHANGES TO THIS POLICY

16.1 The Company reserves the right to amend this Privacy Policy at any time. Updates take effect upon publication.